Voiding A Check

Voiding A Check

To void a check that has been issued:
  1. Go to the Account Ledger for which the check was written and find the journal entry for the check.
  2. Select the Date/Time associated with the check’s transaction.


  1. Select the red "void/delete this batch..." button to void the check.


  1. Be sure to enter the correct Date.  It is important to preserve the state of the books as of the date the check was written and to reverse the effect on the date the check was voided.
  2. It is best practice to always enter a Reason when manual changes are made.
  3. Select the red "void/delete" button.


The following will occur when you void a check:
  1. Check entry is set to $0.00
  2. An entry representing the original check is entered into the asset account (decrease) with the date of the original check and a balancing entry is entered into the asset account (increase) with the date the check is voided. All entries are marked as cleared.
  3. An entry is made in each of the expense/liability accounts reversing the original entries and dated the date the check was voided.

Journal Entry to Present the Voided Check as Income
When you void a check, on the date of the Void, the expense line item that the check was originally recorded to will be decreased. So for example, you wrote a check on 05/05/2014 for $18.00 for volunteer appreciation. On October 1, 2015 this check has never been cashed and you decide to void the check.  When you void the check on October 1, volunteer appreciation is going to have a negative entry for $18.00.

If you do not want the expense line item to have the decrease, you can enter a manual journal entry. One example would be to recognize the funds that were not spent as a budget income increase for your Balance Forward or Carryover.  To record this journal entry:
  1. Accounting / Accounts
  2. Select "journal entry" to create a manual entry
  3. INCREASE the expense budget line item for volunteer appreciation for $18.00
  4. INCREASE the income budget line item for Balance Forward for $18.00

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