Recording and Editing Volunteer Hours

Recording and Editing Volunteer Hours

Recording Volunteer Hours


Volunteers can access the Volunteer Hours Form to record their volunteer hours by clicking on their name once they are logged in.



Volunteers can also access the Volunteer Hours Form via a link.  The Volunteer Hours Form will NOT show up as a form in the list of Open Forms.


How To Give Parents Access to the Link:
  1. Distribute the link in an email reminding parents to submit their volunteer hours.
  2. If you have a Premium account with a Membership Toolkit hosted website, add the link to a menu item or create a button that links to the website page.  (see instructions below)
  3. If you have a Basic account, on your welcome page you can add in a link to the Volunteer Hours Form.

Creating A Navigation Link to the Volunteer Hours Form On Your Membership Toolkit Site:

  1. Go to Website / Navigation.
  2. Create a new Navigation Menu Item.
  3. Link to the Volunteer Hours Form called "User Enter Volunteer Hours." It is a default in the options that you have available for the menu item to link to. See screen shot below.























Adding or Editing Volunteer Hours as an Admin


Admins can add/edit/remove Volunteer Hours from a user's contact record. Both Member View and Volunteer View/Edit Access are needed to do this.
  1. Go to the Volunteer's Contact Record.
  2. Click on the Volunteering tab.
  3. Admins can Add/Edit Volunteer Opportunities, Add Volunteer Hours, or Edit Volunteer Hours already entered by the system or the volunteer.



Add Volunteer Hours - Select one of the "add hours" buttons to add hours. Enter the following information:
  1. Opportunity - You have the option to link the hours to a specific volunteer opportunity.
  2. Description - When an Opportunity is selected, the Description auto-populates. You may edit it or add your own.
  3. Volunteer Name - Select a name from the Contact Record.
  4. Volunteer Hours - Enter the number of hours.
  5. Volunteer Date - Enter the date the volunteer hours occurred.

Edit Volunteer Hours - Select the "edit" button to change the recorded information or "delete" to remove the hours completely.


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