Printing Checks

**If you intend to enter a handwritten check instead of printing a check from your computer/printer - see our article on Recording/Entering a Handwritten Check.

Checks can only be printed from an Asset Account that is set up as a Checking Account.  (If you are not presented with the option to write a check, be sure that your Asset Account is set up correctly. Go to the Chart of Accounts and edit the Checking Account.)

How to Print a Check

1. Go to Accounting / Summary.
   
2. Select the “write a check” button.
   

1. In the Checking Account field, select the Asset Account you will be printing the check from.
2. Select the check box next to "Print Check Later."  The word "print" will appear in the check number field. (The check number will be entered later in the check printing process.)
   
3. Enter the Check Date.
   
4. In the "Payee" field, use the drop down field to select an active vendor or click on the "+add vendor" button to enter a new vendor.  This will take you to the "Quick Add Vendor" page where you will complete the vendor information.
   
5. For "Ledger Accounts & Amounts for Expense", select the appropriate ledger account from the drop down menu and add the amount. Use the memo field to add a specific memo for each account line.
   
6. Click "Save."
   

You will then be returned to the Checking Account Ledger.

*To enter an additional check to be printed, click on the blue "write a check" button and follow the same process, as listed above.

When you are done entering checks to be printed, click on the blue "print checks" button. This will take you to the Print Checks - Main Checking page.

1. Select the box next to Date/Time to select all checks to be printed, or click on each individual box to select which checks you want to print.
   
2. Enter the Starting Check Number.  Use the first check number from your check stock loaded in your printer.
   
3. Select the Check Template that matches your current check stock:
   
1. Deluxe Checks #59209– Standard check format with 1 check at the top of the page with two check stubs below, one for the payee and one to keep.
   
2. Deluxe Checks #59209 (no accounts) – Same as the normal #59209, but the ledger account selected & line memo (when check information was entered) will not print on the check stubs.
   
4. Select PRINT...
   

An important "Print Checks" message will appear.  Read this message carefully!

1. Verify you have loaded the correct number of checks.
   
2. 
   Click the blue "Print" button.
   
3. Select the Print option from your browser and print the checks.
   
4. Be sure you don’t have "scaling" turned on in the print dialog that the browser pops up before printing. If you have “Scale this image to fit the page” or something like “scale factor: 93%”, your checks won’t line up.
   
5. 
   Close that window and you will be returned to "Verify Printed Checks." page.  DO NOT SKIP THIS STEP! If you don't verify the printing, the pending checks will not be removed from the list of checks to be printed.
   

 

Verifying Printed Checks:

1. Verify that all checks printed out correctly by comparing the check number and the payee/amount.
   
2. If they printed in reverse order, select the orange "reverse" button to reverse the check order numbers listed for the checks printed.
   
3. If there was anything that didn't print correctly, change the drop-down to "No" to leave that check in the list to be printed again.
   
4. Click "save".  You will be returned to the Main Checking Account ledger.
   

Checks that printed correctly will now show the correct check number in the ‘#’ column for this check entry.  Any check that was not verified as printed correctly will still show the blue print button next to it.  There will also be a message stating that a check is needing to be printed.

1. Click on the blue "print checks" button to print the check again.  The starting check number will automatically increase to the next blank check from your check stock.
   
2. Verify this is the next check in your printer.
   
3. Follow the same procedure to print the check as listed above.
   

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